P : 303-730-3578 info@namaste-health.com

Administrative Support

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JOB SUMMARY

The administrative support coordinates and assists the agency in maintaining the paper flow of clerical functions in the office.

DUTIES & RESPONSIBILITIES

  • Provides assistance to the Executive Director/Administrator, preserving the confidential nature of items of which he/she has knowledge.  He/she must maintain the files, supplies and general office condition in an orderly manner.
  • Handles all correspondence and word processing for the hospice organization.
  • Maintains minutes of meetings.
  • Answers telephone inquiries and channels them appropriately.
  • Is responsible for maintaining administrative and clerical files.
  • Files clinical notes after recording on the “Weekly Ledger” sheet.
  • Makes sure that all doctor’s order forms and related forms are current and in compliance with Medicare and Medicaid regulations.  Updates all current forms in separate patient files.
  • Keep Medicare and Medicaid manuals up-to-date at all times.
  • Sends doctor’s orders to physicians when received from nurses for his signature.  Keeps current log of what is sent to make sure they are returned with signature.
  • Purchases and keeps postage on hand.
  • Closes out patient’s clinical record when discharged.
  • Maintains current patient statistics utilizing the Management Information System.
  • Maintains ledger cards for all new patients admitted for clerk’s use.
  • Other duties as assigned by the Director.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by the employee of this job.  The employee may be requested to perform job-related tasks other than those stated in this description.

JOB REQUIREMENTS (Education, Experience, Knowledge, Skills & Abilities)

  • Minimum of two years of experience preferably in hospice or health care, or graduation from a one or two year business college preferred.
  • Is at least eighteen years of age.
  • Able to type 50 words per minute
  • Word processing skills
  • Personal computer skills
  • Business machine knowledge
  • Medical terminology